E-Procurement & Financial Supply Exchange Solutions
The prime objective for eProcurement is to e-enable the management of the supply chain processes such as sourcing, tendering, auctioning, bidding, purchase requisitioning, ordering, stock management, monitoring delivery, and supplier performance, and more importantly, encompassing of secure payment settlement, all these to be achieved by either stand-alone, shared or integrated software tools.
eProcurement can deliver more than just lower prices. Indeed, the net impact of its other characteristic deliverables - better productivity, faster processing, greater visibility, the elimination of maverick, or unplanned, ad hoc buying thus delivering a much higher ROI than what can be achieved by shaving a few cents off the price.
The cost savings associated with e-Procurement are compelling and such savings are reflected and translated directly in the bottom line. Cost competitiveness is important for all industries and more often than not, the number one issue for many organizations. With demonstrable savings point toward the balance sheet, enterprises across all industries are increasingly becoming aware and adopting eProcurement solutions.
Modules
eBuyer
With an effective procurement solution, organizations need not rely on paper-driven and often error-prone purchasing processes that waste time and money. Frequent maverick buying, visibility and the ability to effectively leverage spend, low compliance to preferred suppliers and contracts, will all be issues of the past with eBuyer.
eBuyer automates paper-based requisition and ordering processes via a web application. Requisitions are created from standard or custom catalogs, or created through a free-form request. Buyer’s employees are also given the option to order items directly from a Supplier where buying contracts are already in place, which eliminates the need for purchasing department to be involved in repetitive, low-value transactions.
eBuyer empowers Buyers with self-service on-line inquiries to check the status of Requisitions, Approval sign-off and open Purchase Orders without having to call the Purchasing Department.
Approval
Approvals are routed via a user-defined workflow. Both Requester and Buyer are notified via the existing e-mail system. There is also the capability to have multiple levels of approvals based online items or the total value of the requisition.
Order Management
A complete procure-to-pay system, which interfaces seamlessly with the requisition system. After the approval process is completed, requisitions are routed to the Order Management system, eliminating the need to re-key the data. Requisitions can be routed automatically to a Buyer's queue or can be assigned on an individual basis to a Buyer's in-box. The Order Management system provides the capabilities for standard Purchase Orders, Quotes, Contracts, Blanket Orders and Service Orders. Requisitions can be split or consolidated as required based on the Buyer's needs.
Receiving & Returns
Receiving through eBuyer can be either centralized or distributed. This gives organizations the option to control this function in a variety of ways. All receipts can be processed at one centralized receiving location, as well as remotely from various employees' desktop, or any combination of the two. Receiving is fully integrated with the Requisitioning and Order Management system, which ensures that complete up-to-date information is available to all users within the system.
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Payments
Payment integration to Suppliers is managed via a Bank Purchasing Card and is linked tightly to the budgetary system. eBuyer manages the spending limits of the organization’s individual buyers and tracks the actual spending against the budget figures. Limits can be set by a monthly or daily spending and even down to the spending limit per order. Bank Purchasing Card transactions are integrated into the system to provide a Monthly Reconciliation Statement against the total orders fulfilled.
Key Features:
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Buying of low value - high volume items
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e.g. Maintenance, Repairs and Operations (MRO) expenditure (components comprise 20%-50% of procurement budgets)
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Minimize Fraud, Abusive and Ad-hoc Buying
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Prevents buyers and suppliers from illegal collaboration
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Every buying orders have multiple approved suppliers to provide multiple quotations
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If a particular buyer repeatedly buys from a single supplier, then the investigation should proceed to check for any malpractices
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Payment to Suppliers will be system automated once the goods or services provided have been delivered; thereby reducing processing time/cost /manpower
eTender
The Solution to your Complex Sourcing Requirements!
Organizations typically want to source 100 percent of their spending, however, most never come close to achieving that ambitious goal. This is mainly because traditional paper-based sourcing processes are inefficient and time-consuming, overloading sourcing or purchasing departments. As a result, organizations prioritize sourcing on strategic items, while compromising in areas with potential for spend leverage, causing the organization to lose out on real savings. eTender is a collaborative, streamlined, automated processing system that increases the sourcing bandwidth of procurement professionals, so they can exploit more savings opportunities and capture more value. Buying professionals, business experts, and suppliers can all collaborate to create agreements that provide the best terms.
eTender enables traditional RFX (Request For Information, Request For Quotations and Request For Proposals) functions to be performed electronically via web-based technology. Buyer’s documents can be posted, accessed, and responded to and by Suppliers via a secure web application. It is well suited for both materials and services sourcing.
Key Features:
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High-value Contract Items - e.g. Infrastructure
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More flexible tender procedure and reaching wider suppliers’ audience
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Tender details info can be downloaded from the Internet
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Suppliers can upload tender technical and commercial specifications through the Internet
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Exposure to larger suppliers base, even in remote places
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All tender documents (Technical and Commercial) are digitally encrypted, secured and hidden in the system
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During the opening of tender documents, the system can cater for multiple “watchmen” to access the document together to reflect transparency
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After evaluation of Tender Technical Specifications, we can either:
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Award tender directly to qualify supplier based on best commercial offer; or
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Qualify the suppliers for bidding exercise.
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Overall, Tender exercise will be more fair, efficient and cost savings
eBidding
The Solution to your High Value, Low Volume Purchases. In today's economy, finding low-cost, high-quality sources for capital equipment, materials and services have become critical to remain financially viable. Forward-thinking organizations realize that they need to effectively and efficiently expand their sourcing and production to a global market to remain competitive.
A typical barrier to good sourcing is the lack of availability and knowledgeable internal resources that can affordably locate and qualify producers either in the local markets or other global markets.
eBidding is a collaborative, automated processing system that provides an online bidding tool, conducted over the Internet at a specified period of time achieving unprecedented levels of control, transparency, and simplicity to corporate sourcing and inventory liquidation. Online bidding offers major opportunities for reducing costs. Hosted in a private exchange, organizations are assured of a secured and private environment as if it is their own setup facility.
Key Features:
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Only qualified suppliers meeting tender requirements will be invited to bidding exercise done on the Internet
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In most cases, there will be a lot of cost savings
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Every supplier will have a fair and equal chance to bid and win
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In buying exercise, suppliers will bid with price moving downwards (reverse auction); i.e. the lowest bid secures the deal
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Bidding can also be used to help organizations dispose of its assets or properties with the price moving upwards (forward auction); i.e. highest price secures
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For fair bidding exercise, an independent bidding hub administrator will monitor the bidding exercise